SEARCH

Transform

The language of paper records permeates our vocabulary. In the mortgage industry, a banker will “board” a “wet” loan for the transfer to servicing. The metaphor system harks back to a time when freshly-inked parchment memorializing an agreement dried on wooden racks in the light of an oil lamp.

Today, contracts are routinely executed on the Internet, at the point of sale or by pressing a button on a mobile device. Agreements may be consummated by email, Web form, phone call or eFax, by proxy and in counterpart. The full record may include hand-written annotations, receipts, maps, sounds, video, drawings, links and photographs.

Physical and digital repositories provide both access to and protection of historical, business-critical and culturally significant records. Today, organizations require a records management program that considers future compatibility, cost, continuity of operations, accessibility, security, fidelity, regulation, privacy and future value. Most importantly, the program must address the risk associated with preserving records, and the relative certainty of disposition at the end of useful life.

Records management cannot be accomplished by technology alone, as technology advancement is a big part of the problem. A successful program rests on rigorous policy, vigorous maintenance and ongoing monitoring as a complement to a sophisticated systems infrastructure with automated policy enforcement and notifications. Transformation occurs not just at the outset of the program, when backfiles are converted into digital formats, but throughout the lifecycle of the information.

Capturing, indexing and organizing recordable content for later use is both art and science, requiring an understanding of the mechanics of social networks, virtual worlds and information topologies. Docutex implements records management solutions that start at the point of creation and integrate relevant inputs throughout the records lifecycle on paper, networked and mobile media.

© Docutex | All Rights Reserved

• Home
• Process
• Blog
• Partners
• Solutions
• About Us
• Contact Us